Community Room Rental

 

We are pleased you chose to host your event in our Community Room.  Below are some guidelines and helpful reminders for your upcoming reservation.

 

  • Half of your fee may be refunded if your reservation is cancelled on or before seven days prior to the date of the event.
  • This reservation authorizes your party to use the Community Room and restrooms located on the second floor of Village Hall. The use of the Village Board Room and offices are not included in your reservation.
  • The Village is not responsible for personal articles left on the premises or for injury or accidents while using the facilities.
  • We ask you to assist Village staff by preventing damage to walls, flooring, bathrooms, and furniture.  The event’s contact is responsible for the conduct of all those in their parties.

 

Signed copies of this document will be returned to you for your records and another will remain on file at Oregon Village Hall along with your deposit.

 

Please sign, attach cash or check payment (please keep deposits separate), and drop off at or mail to:

 

Oregon Village Hall

Attn: Liane Rhodes

101 Alpine Parkway

Oregon, WI 53575

 

Deposits

A $10 deposit is required to receive the key fob for building access. 

A $250 deposit is required to confirm your reservation. 

Individuals and groups using the facilities are responsible for maintaining the building and Village equipment in good condition and repair. Those using the facilities will be expected to pay for the repair of any damage or cleaning required following their event. If any damage has occurred, or additional cleaning is required, the Village will provide an invoice to the Person in Charge with information regarding the cost of such works, which may include the cost of materials, labor, and staff time. The Village may deduct such costs from your deposit.  The Person in Charge shall pay to the Village the amount listed on the invoice within 30 days of receiving notice.  If the Village finds that no damage has occurred and no additional clean-up is required, your deposit will be returned via your chosen preference.

 

Prohibited items include, but are not limited to…

-alcoholic beverages   

-burning of candles, incense, etc.

-glitter

-confetti

 

Clean Up

Refer to the attached checklist for cleaning up and checking out procedures.  If the Community Room is not cleaned prior to leaving you may lose your deposit and be billed for the actual time and cost to clean the room as set forth above. Please Complete the Community Room Reservation Agreement and return to Village Hall, 101 Alpine Parkway, Oregon, WI  53575.  If you have any questions you can reach Liane Rhodes at 608-835-3118 or LRhodes@vil.oregon.wi.us.